The paperwork and documentation requirements by Pop Warner is extensive, but this ensures that all teams are in compliance with the rules and policies set by Pop Warner National.
The following documents are required before your athlete will be cleared to practice:
- Original Birth Certificate (New Athlete's only)
- Participant Contract Form - when available, online only
- Medical Release Form (Fall 2025 only, digital signature due around the start of the season)
- 2024-2025 Final Report Card (Fall 2025 Season only, when available)
- $150.00 Volunteer Deposit (New Athlete's only)
- $300.00 Equipment Deposit Check (turn in at Equipment Distribution) - Tackle Football Only
- $100.00 Uniform Deposit Check (turn in at Uniform Handout in Fall) - All-Year Cheer Only
Questions regarding paperwork? Contact our Compliance Team at [email protected]
BIRTH CERTIFICATE
Pop Warner requires that a member of our governing league (FYD Pop Warner) verify all participant birth certificates. FYD staff must have the original or a certified copy (with raised seal) to look at--photo copies will NOT be allowed. Once they verify the authenticity of the birth certificate, they will stamp a copy (provided by Lutz Chiefs) which will be added to the Team Book. After FYD has stamped the copy, the original will be returned to you. Once your athlete's birth certificate is on file, you will not have to provide it again for future seasons.
The parent name listed on the Player Contract MUST EXACTLY MATCH a parent's name on the athlete's birth certificate. If you have legal guardianship of your athlete, you will need to provide a copy of the court document granting guardianship--this has to go in the Team Book and FYD will require it.
Valid Passport or Military ID are also acceptable in lieu of a Birth Certificate.
Returning Athletes: We have your birth certificate on file, so this document is not required for registration.
REPORT CARD
Our Fall 2025 athlete's will need to provide the 2024-2025 Final Report Card when it becomes available this summer.
The copy must be clear and legible (no photographs).
The following information must be shown on the report card:
- School Name
- Participant's Name
- School Year
- Student's Grade Level (e.g. 1st Grade, 4th Grade, etc.)
- All 4 academic quarters or 2 semesters.
Kindergarten students are exempt from the scholastic requirement; however, there is a form you must complete.
Home schooled athletes must submit the Pop Warner Home School Form (once available).
Bring a copy with you to a Paperwork Drop-Off Session or email it to [email protected].
For more information about Pop Warner's Little Scholars program, please see Scholastics Overview.
RECENT PHOTO
We will need a recent photo of your athlete to upload into Pop Warner National's roster. We will take a picture at Equipment Distribution, Cheer Uniform Fitting, or during practice.
Last Updated: 2/18/2025